Using the Monitoring Feature

This amazing feature is available by request. To try it out, contact us at support@amilia.com and we’ll unlock the module for you.

 

Whether you use a scanner or manually enter your client's Membership ID’s, each entry is recorded in the Monitoring Tab. You’ll have an at a glance view of:

  • Your participant list;
  • Quick access to each participant’s account;
  • Information pertaining to the applicable Membership and/or activity;
  • The balance due for each participant’s account;
  • The date and time in which Amilia recorded a participant’s check-in;
  • The date and time in which Amilia recorded a participant’s check-out; and
  • Legal Guardian and Emergency contact Security information for child participants.

 

How the Check-In/Check-Out works

By default, only the entries of the current day are displayed. To view previous entries, change the Start date or use the Add filter drop-down menu.DATES_ENG.png

 

1. Start by clicking your cursor in the blank field so you can scan or manually enter the participant’s membership number. 

Scan_here_EN.png 

 

2. To Check-in:

If your control includes an activity:

  •   You will see an option to check in the participant.
  •   Click Check-in to register the date and time your participant arrived.

CHECK_IN_EN.png

 

If your control is for memberships only:

  •    You can still validate your client but no check-in option is offered.

Memembership_only_ENA.png

 

3. To Check-out:

  •  Your Access control must have the Check-out option enabled;
  •  Scan or manually enter the participant’s Amilia ID as they leave;
  •  You will see a Check-out box appear (for activities only); and
  •  Click on Check-out to record the date and time the participant left your facility.

CHECKOUTTEST.png

 

Security Feature

If security during child pick-ups and drop-offs is a concern, our Check-in/Check-out feature will help ensure proper tracking during these busy times. Parents can rest easy knowing that during each check-in and check-out the following information is displayed:

  • The name of the participant;
  • Photo of the participant (if one has been uploaded in their client account);
  • Photo of Parent(s) (if one is uploaded in their client account); and
  • Name(s) of Emergency Contact(s).

Enable this feature by selecting ‘Track Responsible’ in your control configuration.

When the child is ready to leave, scan or enter their Amilia ID to chq_eng.png You will be able to select with whom the child left your facilities. 

 

CHECK_OUT_OPTIONS.png

 

NOTE: The responsible guardian list is generated from the Primary and Secondary legal guardian information as well as Emergency contacts. You can update this information within the client’s file via Clients>Account Members under the ‘Contacts section. It is suggested to add contact requirements on your registration forms to ensure the information is provided.

 

Contacts_ENG.png

 

Attendance Lists

Attendance Lists are automatically updated in the Activities Tab as you scan or manually enter your participant’s membership ID’s during check-in.

You can export data showing on the Monitoring tab via OPERATIONS_ENGS.png

 

What's Next?

 

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