How to Enter Payments and Deposits in a Client's Account?

Enter payments and deposits within a client's account via the Clients>Client Billing tab.

 

An administrator can access a client's account via the Clients tab by searching their name. Click on their name and migrate to the Client Billing subtab.

subtab_EN.png

 

You can Make a payment within a client's account:

  • Via the OPERATIONS_EN.png menu; or
  • Via an invoice by clicking on the invoice_plus_EN.png icon to the right.

When you make a payment, you are applying a payment to an existing balance. You have the option to reconcile your payment to an invoice. You cannot exceed the total account balance. 

 

You can Make an Account Deposit within a client's account:

  • Via the OPERATIONS_EN.png menu.

When you make an account deposit, you're storing funds in the account for future use           (ex: bursaries, cash advances, etc.). Can be any amount, regardless if there's an account balance or not.   

 

Make a Payment

You can make a payment using the Operations button or through an invoice.

 Make_a_payment_EN.png

Type: Your payment settings will determine if you can add payments online (credit card and E-check) or by other forms of offline payment. 

Installments: If you choose to use Installments, you must provide the amount of the initial installment as well as the details for future installments.

Reconcile this payment: Choose to link your payment by checking next to an invoice and assigning your payment to individual invoice items. 

reconcile_invoice_EN.png

If a payment is made via Operations, it cannot exceed the total balance in the account. 

  

Make Account Deposit

You can make an account deposit using the Operations button only.

Account_Deposit_EN.png

You cannot create Installments with Account Deposits.

An account deposit is a payment made for future consideration. You can choose to reconcile it to the appropriate invoice once it has been created.

Can be any amount, regardless if there is a balance or not. 

You can refund an account deposit via Operations> Make Refund.

 

Which Finance Report Tracks Payments?

You can access your finance reports via the Finance>Reports tab.

  •  Account Deposit Summary: Details your account deposits only.
  • Breakdown of Payments: Details totals for each payment type and which administrator entered the payment (if applicable).
  • Payment by Ledger Code: View the total of each payment type by ledger code. You must reconcile your invoice items to payments for these reports to be accurate.
  • Payment Summary: Details totals for each payment type.

If you take credit cards and/or E-checks online, you can also benefit from these reports:

  • Netbanx Settlement and Fee- Credit card (or E-Check): Provides details on online payments such as: payment date, method, amount, client name and batch date.

 

 

Related Articles

 

Have more questions? Submit a request

0 Comments

Please sign in to leave a comment.