Amilia App (Staff User Guide)

Stay in touch with your employer and keep track of classes with the Amilia app!

 

The Amilia app, available on iPhone and Android devices, keeps you connected by providing the means to submit your availability, receive your work schedule, take activity attendance and view important student medical information.

In this article you will learn how to:

  • Add, edit and consult your availability; 
  • View details regarding the activities you are assigned to; 
  • Access pertinent information about participants enrolled in your classes; 
  • Take class attendance.

 

Before Starting

Organization administrators are responsible for adding their staff. If you have an Amilia account, you should receive an invitation to download the Amilia app. If you do not have an Amilia account, you will receive an email inviting you to create one, followed by an invitation to download the app. Once you are finished, you can submit your availability.

  • Make sure you have an Amilia account.
  • Download the Amilia App online.
  • NOTE: If you don't receive an email, be sure to check your junk folder. 

message.png

 

Add, Edit and Consult your Availabilities

Once connected to the mobile app, tap the Calendar icon. 

  • Tap on Availability and then Add availability to create a new availability.
  • Tap on an existing availability to edit it.

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NOTE: Administrators (your employers) can view, edit, and/or add availability for an employee.

 

View Details on your Activities

The Schedule tab displays the activities you are scheduled to work, as well as any activities that you or a member of your account are registered to as a participant. 

  • Tap the Calendar icon in then the Schedule subtab.
  • View dates and planned activity details (activity name, start/end time and location).
  • NOTE: The address displayed for an activity is that of the facility assigned to the activity occurrence. If no facility is linked, the organization's main address is displayed instead. 

schedule_activities.png

 

View Details about Participants

Get access to up-to-date participant information at any time!

  • Tap on an activity you host to view the names of all it's registered participants.
  • Click on the medical_EN.png icon to access the participant's medical information (if any).
  • Contact a participant's contacts directly by clicking on the telephone.png icon.

participant_info.png

 

Take Attendance

Take attendance with your fingertips by going to the Calendar>Schedule section.

  • Tap on the applicable activity you are hosting. 
  • Under the Participants section, slide your finger on the participant's name to record attendance.
  • The updated attendance lists can easily be viewed by your organization administrator(s). 

attendance.png

 

 

 

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